Rotary International District 6080 Long-Term Youth Exchange  	

Student and Parent Acknowledgment of Fees and Payment Schedule

District 6080 charges a flat fee to cover some of the costs associated with the exchange. For the Outbound Candidates for the 2025-26 exchange year, this fee is $1650. 

Required: Students are required to use It’s Your World Travel agency for travel and visa documents. That fee is paid directly to It’s Your World Travel. Depending upon travel and visa arrangements, this cost may be $3,200 - $4,200. 

You will pay directly to the different agencies’  fees for passports, insurance, visas, etc. 

Included in flat fee:
	•	•	3 Pre-departure and in-country orientations
	•	•	Rotary blazer
	•	•	D6080 polo shirt
	•	•	Name badge
	•	•	U.S. Flag
	•	•	District 6080 pins (50)
	•	•	Food and/or snacks for student and parents or guardians at mandatory interview and orientation
	•	•	Program administration costs
	•	•	Language learning online module

Provided by Host District and Families

	•	•	Room and board (home stay)
	•	•	School tuition
	•	•	Monthly stipend
Not included in flat fee:
	•	•	Airfare and any fees for date change charges of return ticket for round trip ticket
	•	•	Excess luggage fees on departure and return flights
	•	•	Medical and Liability Insurance
	•	•	Passport and visa application fees
	•	•	Personal expenses (e.g., toiletries, clothing, internet, club fees, activities)
	•	•	School expenses (e.g., uniform, lunches, supplies, bus pass, transport to and from school, school activities, etc.)
	•	•	Emergency Fund ($300 to $500 paid to club on arrival for emergency use, refunded if not used)
	•	•	Physical and dental exams
	•	•	Consulate visit to obtain visa (if required)
	•	•	Language tutoring (if necessary)
	•	•	Language school when in country if required
	•	•	Luggage, camera, cell phone, computer
	•	•	Year-end tours & recreational travel
	•	•	Pocket money in excess of monthly stipend
	•	•	Lodging at interview or orientation
	•	•	Insurance deductibles
	•	•	Incidental expenses
	•	•	Any other item not specified
•	

Payments
A $500 application fee is due on or before December 1, 2024.
2 payments of $575 each are due March 1 and April 15. Other payment options can be worked out. Regardless of the payment plan, the full $1650 must be paid no later than May 1, 2025.
There is a scholarship available for those who qualify to cover some of the flat fee. More information is on the district website.
Refunds
Students who are selected to participate and withdraw from the program will receive a partial refund of the application fee depending on when they withdraw.

Withdraw prior to December 30
 
Withdraw on or after January 15

                
                   Withdraw after February 15	
Refund application fee of $500 plus any additional fees paid
No refund of application fee, any additional fees paid less any purchases (blazer, language program, flags, name badge, business cards) on their behalf will be refunded

Very limited and on a case-by-case basis.

Mandatory Events
Both parents/guardians and student MUST attend the first orientation event. Students and 1 parent/guardian MUST attend the other orientations. Attending the orientation may require missing prom, state athletic events or other school activities. Students and parents should check their schedules and confirm that they can attend these events prior to accepting exchange.
District interviews are held the Saturday before Thanksgiving.
First Outbound student orientation will be held in the first weekend of December and date and location to be determined.
Second Outbound student orientation will be held in February or March date and location to be determined.
Third Outbound student orientations will be held in April or May date and location to be determined.
Rebound Orientation
The district holds a Rebound event for the returning exchange students after the completion of their exchange year. It is mandatory.  The event will be held in late July, location and date to be determined.

Acknowledgement of Fee Structure and Agreement to Pay
The applicant and parents are aware of these requirements and agree to the fee structure and payment schedule.

Applicant					
Printed Name		Signature		Date	

Mother or Guardian

Printed Name		Signature		Date	
Father or Guardian					
Printed Name		Signature		Date